Fax software is available that allows businesses to use their computer to receive and send faxes. This can be a cost saving technique for start-up companies, home businesses and small businesses in general. There are also online faxing software services.
Email fax options. Many of these software options use email to send and receive faxes. Set up is generally very easy and the applications require no equipment and little training. These programs often include a free trial period after which regular rates are charged for the service
Email fax service providers include:
- Electrosoft
- efax
Faxing software can also be installed directly on your computer which allows you to use your computer modem to send and receive faxes. This software is purchased outright and doesn't include any regular charges per use. It is very affordable and is compatible with most operating systems. This software does require that a telephone line is connected to your computer modem (even if you use DSL or cable). In order to receive, the program must be put in “receive mode”, which will answer all calls. Because of this, a separate phone line is recommended.
Fax application providers include:
- RKS Software (Mighty fax)
- Snappy Software
- Electrosoft
Features available with Fax application options include:
- Fax queuing
- Junk fax filtering
- Fax printing
- Fax saving in PDF formats
- Address book (with import options)
- Paper free options
Before deciding whether a tradition fax machine, email fax services or software solution is best for you, you should evaluate your specific business needs.
Some factors that should be considered include:
- Exact need
- Cost
- Ease of use and training
- Limitations – Are space limitations a consideration, Is a dedicated phone line available?